GiG Club AGM

Lyme Regis Gig Club

Annual General Meeting

Agenda

Notice is hereby given that the Annual General Meeting of Lyme Regis Gig Club will be held at 7.30pm on March 14th 2008 at Lyme Regis Powerboat Club, Monmouth Beach Cap Park, Lyme Regis.

Viewing of the Gig at Lyme Regis Boat Building Academy will be available from 7pm to 7.30pm.

Agenda items to include:

To receive a report from the Chair of the Steering Group of Lyme Regis Gig Club on the preceding year and plans for the future.
To receive a report from the Treasurer of the Steering Group on the accounts of Lyme Regis Gig Club.
To adopt the amended Lyme Regis Gig Club Constitution
To agree the name for the first Lyme Regis Gig
To elect the Committee to include the Chair, Treasurer, Secretary and nine other members.

Following the formal business of the meeting, the Members will have the opportunity to ask the Committee questions about the Gig Club.

The bar at Lyme Regis Powerboat Club will be open following the AGM

NB: Members are invited to stand for the Committee at the Annual General Meeting. However those members wishing to stand specifically for Chair, Treasurer or Secretary should notify the Steering Group (contactable below) in advance of the AGM.







Annual General Meeting
Briefing to Members

The Lyme Regis Gig Club’s ‘Steering Group’ Chair’s Report and Treasurer’s report on the accounts will be given at the Annual General Meeting.

The amended Lyme Regis Gig Club ‘Constitution’ is sent as an appendix to this document. Members are invited to make comments, within one week of receipt of this correspondence.

At the Annual General Meeting each member will be invited to cast one vote on one of the names short-listed by the Steering Group. Votes will be cast at the beginning of the Annual General Meeting when a brief introduction on each proposed name will be made, the results will be tallied and the winning name announced before the election of the Committee. The Chair of the Steering Group will have the casting vote in the case of a tie.

Please write and cast your vote by nominating just one of the short-listed names if you are a Member of the Gig Club and unable to attend the AGM on March 14th 2008. Postal votes should arrive no later than March 12 2008.

The short-listed names are:

· Pride of Lyme
· Snap
· Cobb
· Pearl
· Rebel
· Mary Anning
The Committee

At the Annual General Meeting members of Lyme Regis Gig Club will appoint a Committee of up to twelve people to take responsibility for the running of the Club.

Members are invited to stand for election to the Committee at the Annual General Meeting; however those standing for Chair, Treasurer and Secretary are invited to notify the Steering Group in advance.

The Committee will appoint a ‘Commander’ as ‘President’ for a one-year period to act as honorary head of Lyme Regis Gig Club. The ‘Commander’ is not a Committee Member.














The Committee may appoint advisors in an ‘honorary’ capacity to advise on issues. At the Annual General Meeting it is proposed to appoint an ‘Honorary Health & Safety Adviser’ and Honorary Auditor’.

The Committee will appoint a team of Officers to head-up:

Chair (Head of Operations) Maintenance
Rowing Captain Finance (Treasurer)
Safety Administration
Training Special Projects

An effective Committee team are going to be central to the future success of Lyme Regis Gig Club. A commitment to making the Club a safe, equitable and enjoyable organisation will underpin the working of this team. Members are invited to join the Committee, particularly if they are able to play an active role and serve as an Officer.

The Launch of the Town’s New Gig

The new Lyme Regis Gig will be launched at the Cobb on the afternoon of June 28th 2008.

The event will be a special celebration and the Gig Club would like to organise a sub-group to plan the day. Please contact Marcus Dixon at the address below if you’d like to join this team.

Lyme Regis Gig Club ‘Polo Shirt’

In time to mark the launch on the Town’s new Gig, Lyme Regis Gig Club has commissioned a navy blue polo shirt, carrying the new Club emblem (above – top page 3) and Lyme Regis Gig Club on the back in white letters.

Members can buy a navy blue Lyme Regis Gig Club polo shirt for £15 each. Sizes;

Size
XS
S
M
L
XL
XXL
3XL
4XL
To fit chest of
36
38
40
42/44
46
48
50/52
54

Please order by sending a cheque made payable to ‘Lyme Regis Gig Club’ to the address below and indicating the size that is required or place your order and pay at the Annual General Meeting. Polo shirts will be available for collection at St Michael’s Business Centre, Lyme Regis when ready.

Weymouth Gig Club - Opportunity to Row a Gig

Weymouth Gig Club has kindly invited members of Lyme Regis Gig Club to go along on 22nd March to Weymouth to row one of their gigs. Please contact Chris Douglas at seajaydouglas@yahoo.co.uk or at the address below if you’d like to go along.